Assistant to the Sales and Supply Chain Departments

Примем на работу assistant в г. Москва. Job duties: The Assistant reports to the GD Director Assistant and to the heads of Departments and will be responsible for: Visa, tickets, hotel, transfers, travel reservations and supports to all staff Prepare all needed papers for business trips Mail newsletters, promotional material, and other information. Complete forms in accordance with company procedures. Fill in the authorization forms for the payment of invoices Duties assigned by the heads of Departments Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Compose, type, and distribute meeting notes, routine correspondence, and reports. Locate and attach appropriate files to incoming correspondence requiring replies. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. Learn to operate new office technologies as they are developed and implemented. Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters. Set up and maintain paper and electronic filing systems for records, correspondence, and other material. Operate electronic mail systems and coordinate the flow of information both internally and with other organizations. Make copies of correspondence and other printed material. Department correspondence archiving. Maintain scheduling and event calendars; confirm appointments for clients, customers, or supervisors. Arrange conferences and meetings for all staff. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. Check and order stationary and consumables and dispense supplies. Required: Fluent English Experience: from 1,5 year Presentable look () Excellent coordination skills and the ability to prioritize things and the self-controlled autonomy is essential Extra hours availability Conditions: m. Smolentskaya 5/2 09.00 - 18.00 Directcontract, "white" salary Мedical insurance after probation period (3 month) Мobile phone compensation 1500 RUR month